BY-LAWS
OF
INTERNATIONAL CANDLEPIN BOWLING ASSOCIATION, INC.
ARTICLE I NAME
The name of this non-profit organization shall be the International Candlepin Bowling Association, Inc. (ICBA).
a) ARTICLE II LOCATION
The principle office shall be at the Executive Directors address.
b) ARTICLE III OBJECTIVES
The objectives of this organization are as follows:
(a) To attain unity of action and purpose in the promotion and advancement of the game of Candlepin bowling in every area that Candlepins are bowled;
(b) To promulgate uniform rules and specifications for the game of Candlepins;
(c) To set up sectional, regional, national and international tournaments;
(d) To preserve, stabilize, strengthen, enlarge and coordinate the game of Candlepins;
(e) To elevate to the highest standards, the sportsmanship of all involved, impressing that one should bowl for recreation and sports competition alone;
(f) To promulgate a code of ethics among operators and Candlepin bowling participants;
(g)
To exchange ideas
through the medium of meetings, seminars, conventions and bulletins that help
all members perfect sound business methods and eliminate abuses;
(h)
To compile and
distribute such statistics and other information that will be valuable to the
members and improve their conditions;
(i)
To investigate and
adjust fairly, through the proper offices or committees, any questions arising
between members;
(j)
To establish the
appropriate committees needed for the necessary functioning of the organization;
(k)
To foster good will,
harmonious action, mutual respect and fair dealing among the members and between
the members, manufacturers, distributors, and all others engaged in the business
of supplying equipment and services to Candlepin proprietors, operators and
associations.
c) ARTICLE IV MEMBERSHIP
The membership shall be composed of accredited ICBA sanctioned representatives of the Maine State Candlepin Bowling Proprietors Association, the Nova Scotia Bowling Proprietors Association, the Massachusetts Bowling Association, the New Brunswick Bowling Proprietors Association and the New Hampshire Candlepin Bowling Association.
Those bowling centers located in a state or providence adjacent to any state or province represented by an association listed in Article IV Membership as may be amended, must belong to, or be a member of, one of those associations listed in this Article.
The business of the Association shall be conducted by director representatives who shall be elected from their respective areas.
An accredited, sanctioned, representative association of the ICBA is an association that consist of a minimum of 100% of its member bowling centers that are fully approved and sanctioned according to the rules, standards and specifications then in effect by the ICBA.
If any association located in any state or province does not consist of at least 100% approved members, that association can not be accredited or sanctioned according to the rules, standards and specifications then in effect by the ICBA, and therefore, that association can not be recognized as the approved representative of the ICBA.
Absent of any approved, accredited and sanctioned association in any state or province, those bowling centers, located within that state or province, shall be allowed to become a member of the ICBA by filing a membership application directly with the ICBA, without having to join an adjacent state or provincial association. The Board of Directors of the ICBA shall vote to approve new membership applications. (Passed June 2005)
CODE OF ETHICS (Passed June 2008)
All members agree to abide by the following code of ethics:
To represent the interest of all members who serve in the association, and not favor special interest inside or outside of the ICBA
To keep confidential information confidential.
To not reproduce or distribute either written, verbal or electronically, any information generated by the ICBA without the written consent of the Board of Directors. This information includes but is not limited to, financial documents, agendas, meeting discussions and meeting minutes.
To focus efforts on the mission of the Association, and not on personal goals.
To approach all association issues with an open mind, prepared to make the best decisions for every member involved.
Do nothing to violate the trust of fellow members
To keep the best interest of the candlepin bowling industry at the forefront of the Association.
Will not solicit business from other association members.
To focus efforts on the core values of the association. These core values are:
Service
Integrity
Commitment
Excellence
Teamwork
Leadership
Will not take any action, directly or indirectly, that may impact negatively the association's image, reputation, members or it's programs.
Representatives of contributing manufacturing concerns, suppliers, distributors and service- oriented concerns shall be represented in the Association. Any person, firm, or corporation of reputable standing, which, in the opinion of the Board of Directors does perform a service of value to the industry, shall be eligible for such Associate Membership to the Association. The number of Associate Members may be limited by the Board of Directors. The Board of Directors by majority vote shall be elect one (1) representative from the Associate Membership that will serve on the Board of Directors and shall have one (1) vote.
ARTICLE V (a) ASSOCIATE MEMBERSHIP BOWLING CENTERS
Bowling Centers and/or Bowling Establishments who are not located within those states and provinces represented by the associations listed in Article IV Membership, nor in an adjacent state or province, shall be represented in the International Candlepin Bowling Association, Inc., as an associate member as follows: The bowling centers associate membership must be approved by a majority of the Board of Directors at its annual meeting, which associate membership shall be on a year-to-year basis, and renewed solely by a majority vote of the Board of Directors. Furthermore, the Board of Directors shall annually establish the terms and conditions for such associate membership.
e) ARTICLE VI BOARD OF DIRECTORS
1. The Board of Directors shall be made of up of four (4) duly elected representatives from each state and provincial organization with the exception of the Massachusetts Bowling Association, (MBA) which will have six (6) seats, two (2) of which must be assigned to the Western New England Candlepin Association.
(a) Each state and provincial association shall submit a list of their delegates to the Executive Director of ICBA by July 1 of each year.
2. The Board of Directors shall nominate and elect one (1) representative from the Associate members that shall have one (1) vote.
3. The Board of Directors shall have the authority and power to act on any item that may be put forth before the Association.
4. The Board of Directors shall have the authority to establish any committee deemed necessary to further the objectives of the Association.
5. The Board of Directors shall be responsible for the election of all Association officers at the Annual Meeting of the Board of Directors.
6. The Board of Directors shall possess and may exercise all powers to represent all member state and provincial organizations at all duly called Board of Directors meetings except for the following:
(a) Establishment of dues;
(b) Sanctioning and standardization procedures;
(c) Rule changes.
These excepted items shall be moved upon by the Association membership at the Annual Meeting of the Association. Notification of any proposed changes shall be made to all member centers by the April 30th proceeding to the Annual Meeting. Changes shall be made by a majority vote of the members present and voting at the Annual Meeting.
Any proposed change in dues, sanctioning or standardization procedures or rules to be acted upon at the ICBA Annual Meeting as prescribed herein must be submitted in writing to the ICBA Board of Directors no later than January 1 of that year.
7. The Board of Directors shall be responsible for reporting to all state and provincial member organizations after all duly called Board of Directors meetings.
8. The Board of Directors shall have the responsibility of chairing all committees put forth by the Association President.
9. The Board of Directors shall have the power to remove for cause all agents and officers of the Association; an aggrieved party has the right to be heard by the Board of Directors provided he/she petitions the Board in writing.
ARTICLE VII DUES, ASSESSMENTS
1. The Board of Directors shall recommend all initiation fees, dues and assessments on an equitable basis subject to the approval of eleven (11) members of the Board present at a regular or special meeting. If only eleven (11) Board members are present at a duly called meeting, the majority of the Board present may act on recommending fees, dues or assessments.
2. Dues shall be paid to the Association on an annual basis and in advance but no later than June 1st.
3. A state or provincial organization may be suspended from all benefits of the Association when delinquent thirty (30) days from the due date.
ARTICLE VIII MEETINGS
Section 1 Annual Meeting
The month of the Annual Candlepin Convention shall be designated for the annual meeting of the Association, providing 30 days notice be given to all members. The place and time shall be determined by the Board of Directors in compliance with the Candlepin Convention designated dates.
Section 2 Board of Directors Meetings
Meetings of the Board of Directors shall be held on a quarterly basis. Board of Directors meetings shall be called by the President. A special meeting may be called upon written request of five (5) of the members of the Board.
Section 3 Board of Directors Annual Meeting
The Annual Meeting of the Board of Directors shall take place prior to the Annual Meeting of the Association.
Section 4 Non-Board of Directors Members
Any state or provincial member not on the Board of Directors may attend all open meetings of the Board of Directors but shall have no voting power.
Section 5 Site of Meetings
At each regular meeting, the Board of Directors, by the majority vote of the members present, shall designate the site of any regular meeting. The President shall select the site of any special meeting with the advice and consent of a Quorum of the Board.
Section 6 Notice of Meetings
The Executive Director shall send each board member a notice of all Board of Directors meetings at least ten (10) days before the time set for the meeting.
Section 7 Quorum
Eleven (11) members of the Board of Directors shall constitute a Quorum, providing 3 areas are represented.
ARTICLE IX OFFICERS
Provision is herewith made for the following officers and the duties charged to each.
Section 1 President
The President shall be the chief executive officer of the Association and shall preside at all meetings of the Association and shall perform such other duties as may be required of him/her by the Board.
He/she shall cast the deciding vote in the case of ties. He/she shall appoint all committee chairmen.
Section 2 Vice President(s)
There shall be a 1st or 1st and 2nd Vice President. The Vice President(s) shall assist the President in the discharge of his/her duties. In the absence or disability of the President, the 1st Vice President shall assume the duties of the President. In the event of the death or resignation or impeachment of the President, the 1st Vice President shall succeed to the Presidents office for the balance of the un-expired term. Likewise, the 2nd Vice President shall become 1st Vice President.
Section 3 Executive Director
The Executive Director shall perform the customary duties of that office except as such duties may be otherwise delegated and shall perform such other duties as may be required by the Board of Directors.
(a) The Executive Director shall be ex-officio secretary to the Board of Directors and shall record the minutes of all meetings as directed. Also, he/she shall be an ex-officio member of all committees;
(b) He/she shall keep records of the proceedings of the Association and, as directed, of the Board of Directors and all other committees;
(c) He/she shall keep a correct list of the member and their addresses;
(d) He/she shall give all notices required by the By-Laws;
(e) He/she shall be custodian of all files and records of the Association, except those records that the Board of Directors indicates should be kept by the Treasurer, and shall surrender same to his/her successor or to such other person as may be designated by the Board of Directors;
(f) He/she shall comply with decisions of the Board relative to who may have access to any particular information or records of the Association;
(g) Upon termination of his/her employment by the Association, he/she shall turn over to his/her successor, or to the President, all records of the Association in his/her custody;
(h) No records of information in the custody of the Executive Director shall be given to any governmental agency without the express approval of the Board of Directors.
(i) The Executive Director shall be bonded in an amount not less than $25,000; the premium for said bond to be paid from the Association treasury.
Section 4 Vacancies
Vacancies occurring in the offices (heretofore described) during a term of office shall be filled by a majority vote of the Board of Directors at the next meeting and officers thus elected shall fill out any un-expired portion of said term(s).
If any elected officer flagrantly neglects the duties of his/her office as described in the By-Laws or is detrimental to the office to which he/she has been duly elected or becomes a liability to the Association, he/she may be removed from office upon a two-thirds (2/3) vote of the Board of Directors members present at the next Board of Directors meeting. A hearing shall be held upon a fourteen (14) day notification to the party or parties involved and the reason or reasons must be presented to them.
Section 5 Term of Officers
The term of office for President, Vice-President(s), shall be two (2) years. All officers shall be elected from the Board of Directors and at the Annual Meeting of the Board of Directors.
The Executive Director shall be selected by the Board of Directors and shall serve at the discretion of the Board.
ARTICLE X COMMITTEES
1. The President shall appoint all committee chairmen and select the committee from the Board of Directors, the membership or both.
2. Committee member make-up must be representative of at least two (2) regions.
3. The following are permanent committees: By-Laws, Rule Book, Convention, Standardization and Sanctioning, Promotion, Tournaments, Hall of Frame, Insurance and Membership. The President may establish other committees as he/she deems necessary.
4. The President may replace a chairman with the advice and consent of a two-thirds (2/3) vote of the Board of Directors at any meeting.
ARTICLE XI AMENDMENTS
The By-Laws of the Association, or any part thereof, may be amended or repealed at the Association Annual Meeting. A two-thirds (2/3) vote of the membership present and entitled to vote shall be required to enact any by-laws change. A written notice shall be sent to all members by the April 30th preceding the Association Annual Meeting advising them of and stating the reason for the proposed action.
Any proposed by-law change or amendment to be acted upon at the Annual Meeting as prescribed herein must be submitted to the Board of Directors no later than April 1st of that year.
ARTICLE XII ANNUAL MEETING
Section 1 Voting Privileges
Each bowling center in good standing in the Association shall be entitled to one vote at the Association Annual Meeting providing each center is represented by a duly authorized voting representative of that center. One representative may not in any case cast more than one vote. No voting privileges shall be extended to associate members at the Annual Meeting.
ARTICLE XIII ORDER OF BUSINESS
The order of business for Board of Directors meetings, unless dispensed with or modified by a majority vote, shall be:
Roll call
Introduction of new members and guests
Financial report by the Treasurer
Reports of officers
Reports of committees
Communications
Unfinished business
New business
Adjournment
ARTICLE XIV FISCAL POLICY
The fiscal year of the Association shall begin on August 1st and terminate end of July 31st of the succeeding year.
ARTICLE XV RULES OF ORDER
Roberts Rules of Order shall govern in any questions of parliamentary procedure not covered by these By-Laws.
By Laws Adopted 1987
Amended at the following Annual Meetings; July 1988, July 1989, July 1990, July 1991, July 1993, July 2001, July 2002, July 2005.